Welcome to the OFC Exhibitor Service Center
Thank you for being an exhibiting company at the OFC Conference and Exhibition. To make the most of your experience, we created these helpful tools for you.
OFC Show Management - Exhibitor Services Manual
The Exhibitor Manual provides all operational requirements, deadlines, and administrative procedures exhibitors must follow to ensure a smooth and compliant event experience. This section outlines mandatory rules, key dates, registration steps, and documentation requirements for all exhibiting companies, show insurance information, and their appointed contractors.
OFC Exhibitor Services Manual
Quick Facts
A quick reference guide to exhibit dates, times, and booth specs, including move- in and move-out and exhibitor shipping and material handling.
Quick Facts
Freeman Online Ordering - Exhibitor Services Manual
The manual provides quick access to deadline dates, forms and resources to assist in planning your successful event. The primary (key) contact will receive an email from Freeman, our official General Service Contractor, with more information. Including additional vendor order forms, corporate village information, targeted move in floor plan and more.
Online Ordering Manual
Edlen Electrical & Plumbing Services - Ordering Website
Edlen Electric is the exclusive provider of electrical, air, water, drain services at the OFC Conference. As the exclusive electrical provider for OFC, the contractor manages all electrical installations, power distribution, and utility hookups within the exhibit hall. All exhibitors must place electrical and utility orders through this portal to ensure compliance with venue and event regulations.
OFC Targeted Exhibitor Move-In Maps
To ensure a safe and efficient installation process, OFC 2027 will utilize a targeted move-in schedule based on booth location and operational requirements within the exhibit hall.
Each exhibitor has been assigned a specific move-in date and time. Please refer to the OFC 2027 Targeted Exhibitor Move-In Floor Plan below to identify your assigned move-in window.
Exhibitors must adhere to their assigned target move-in date and time. Direct shipments, freight deliveries, and installation activities should be scheduled accordingly. Exhibitors arriving before their designated move-in window may be held off-site or denied access until their scheduled move-in period.
To help avoid installation delays and ensure freight is available when your move-in window begins, exhibitors are strongly encouraged to ship exhibit materials to the Advance Warehouse rather than directly to show site.
Requests for alternate move-in times must be submitted to Show Management, exhibits@ofcconference.org for review and approval in advance. Approval is not guaranteed and will be based on overall move-in logistics and operational requirements.
South Hall Target Plan West Hall Target Plan Kentia Hall Target Plan
Important Dates & Deadlines
Please be sure to review and mark your calendar with the following important deadlines to ensure a smooth and successful exhibiting experience.
Exhibitor Appointed Contractor Information - NEW Process
OFC 2027 allows exhibitors to use EACs, provided they comply with all show and venue Rules & Regulations and carry the required insurance. Please download the details below and follow the steps to complete the EAC process. Exhibitors must submit EAC designations via the EAC Online Portal no later than January 21, 2027.
Exhibitors must provide their EAC with all relevant exhibit hall information, including show rules, utilities, order forms, schedules, and shipping details. By participating, EACs acknowledge and accept all requirements outlined in the Rules/Regulations and the EAC process document below.
To cover costs related to liability, administration, and compliance tracking, each EAC must pay a $150 fee per booth/meeting room serviced, regardless of the services provided. This fee is payable via the online EAC portal.
EAC Process EAC Rules & Regulations EAC Submission Portal
Los Angeles Convention Center - Temporary Structure
All structures and related sub-assemblies must be designed, assembled, and configured so that the entire temporary structure project and all related components are structurally sound and seismically stable. Furthermore, all said structures must be designed and built as per all applicable national, state, and local building and fire codes in seismic zone #4. An isometric rendering of any structure that meets the temporary structure critera outline below must be submitted to the LACC no later than January 20, 2027.
Upon review and approval of LACC management, the license/exhibtor is rquired to file for a temporary structure permit with the City of Los Angeles Building and Safety Department (LADBS).
Structures and exhibits with any of the following elements are defined as temporary structures that require review/approval by LACC management along with an LADBS permit.
- Structures over 12’ in height; 2-story structures
- Platforms and stages exceeding 30 inches in height above the floor intended to carry live load, or stair/steps exceeding 48 inches in height above the floor intended to carry live loads.
- Expansive (15’ or more) 1-story structures that contain: overhead beams; signage; truss; cantilevers; etc., of considerable weight and/or span
- Video wall structures exceeding 12’ in height (single or multiple screens)
LACC Temp Structure Guidelines
Exhibitor Registration
To complete your registration for OFC 2027, you will need your Exhibitor ID/Code. This unique identifier is required to gain access to the exhibitor registration portal and begin the exhibitor registration process. This unique identifer ensures your company’s information is correctly linked within the OFC registration system and is required for all badge types.
Your Exhibitor ID/Code is always available in your Exhibitor Resource Center, where you manage payments, update your company profile, and access all official event materials.
Badge Allotments:
- Each company will be responsible for submitting the name(s) of the individual(s) to recevie these allotments
- Per 10'x10' space occupied, each exhibiting company receives one (1) complimentary full conference registation (EXT), including access to the Technical Digest online.
- There is no limit on Exhibit Personnel (EXP) badges - the badges are complimentary bot only allow access to the exhibit floor and Plenary session.
Where to find your Exhibitor ID/Code
Log in to your Exhibitor Resource Center and locate the tile labeled Exhibitor Reg&Housing. Your Exhibitor ID/Code will be diplayed directly on that tile along with the link to begin the registation process. The registration link to the exhibitor dashboard will be provided to each exhibitors primary (key) contact who may then provide it to all their registrants.
If you are unable to access the Resource Center or need your code immediately, please contact the Exhibitions Team for assistance, exhibits@ofcconference.org
Exhibitor Housing
Exhibitor Housing for OFC 2027 is now open. OFC partners exclusively with MCI Housing to provide exhibitors with secure, reliable hotel accommodations at contracted event rates. Booking through MCI ensures access to vetted hotel options near the convention center and protection from unauthorized third‑party solicitations.
Exhibitors should make their housing arrangements as early as possible to ensure availability at preferred properties. All reservations, changes, and cancellations must be made directly through MCI Housing.
Housing Deadline: January 9
Provider: MCI Housing (Official OFC Housing Partner)
Promote Your Presence with OFC's Personalized Social Media Collateral
Stand out at OFC! Invite your customers and promote your booth with personalized social media and website banners. Email accounts@ofcconference.org to request access to the Exhibitor Resource Platform to create and download marketing materials to maximize your visibility.
Don’t forget to tell your customers that they can register to attend for free when they register as an Exhibits Pass Plus attendee.
For help using the platform, download our handy PDF guide, which will walk you through the customization process. Additional support can be found online in the Help Center or by contacting support@figma.com.
Exhibitor PR Toolkit
The OFC Exhibitor PR Toolkit gives companies a useful, centralized resource to maximize visibility before and during the world’s leading optical communications event. From media outreach opportunities to on‑site briefing programs and social amplification, it lays out every step exhibitors can take to connect with media analysts and stand out. If you want to elevate your presence at OFC 2027, this toolkit is the resource you shouldn’t miss.
Access the OFC Exhibitor PR Toolkit
OFC Career Zone
The OFC Career Zone is a dedicated space where employers can connect with students, early-career profesionals and experienced talent in fiber optics, photonics, and engineering. Whether you are actively hiring or looking to build you talent pipeline, you can participate by:
- Hosting and in-person recruityment table to meet candidates and conduct interviews.
- Posting jobs on the virtual job board to reach both in-person and virtual attendees.
The Career Zone also featurs resume reviews, career coaching, employer presentations and a physical job board to drive seeker engagement.
Interested in participating the email us at: careerzone@ofcconferenc.org or phone 1.202.416.1989. For participation packages and pricing, visit https://careers.ofcconference.org/employer-offers
Official OFC Conference Vendors
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