Questions regarding the paper submission and review process can be directed to the OSA Program Management Team at firstname.lastname@example.org at any time.
The OFC technical program is divided into 15 categories that cover the full breadth of component, system and network technologies relating to fiber optic communications. The categories also accommodate the full range of timescales from current deployment to long term research.
Paper Preparation and Submission Method
Papers must be submitted via the online submission system in PDF format in adherence with the style guide. Do NOT email, fax or mail your paper.
A completed electronic submission is due prior to the published deadline. A complete submission will include the following:
Adherence to the instructions for preparation of the abstract and summary is imperative. NO CHANGES OR REVISIONS WILL BE ALLOWED AFTER THE DEADLINE. Emailed or faxed submissions will not be accommodated. Failure to complete any of the preceding requirements may result in rejection of a paper. Registration and submission for technical sessions is open to all members of the scientific and technical community. It is incumbent on the authors to obtain appropriate approval to present their work to this international forum.
OFC submissions are high-quality technical papers that undergo a blinded peer-review conducted by the members of the Technical Program Committee. Papers will be evaluated thoroughly, irrespective of the subcommittee they have been submitted to. If submitted to a subcommittee that does not represent a good fit to a paper’s technical content, OFC reserves the right to recategorize the paper to a better matching subcommittee. If the paper is accepted, the summary will be reproduced directly from the material submitted by the author(s) and published in the Technical Digest, which will be distributed on-site to all technical registrants.
This style guide is a reference for all submitting authors and has remained consistent to past year's format and style.
35-word Abstract: The 35-word abstract should be a brief summary of the paper topic. This is a very strict word limit: DO NOT EXCEED 35 words! If the paper is accepted, this abstract will be included in the Conference Program.
Summary: All authors are required to submit a final summary of their work for publication in the Technical Digest. The page limit for all authors (OFC) is three pages. The style guide provides a visual representation of the paper format. The summary must be typed with the page layout set to 8 ½" x 11" page, and with 1-inch margins on all sides. Within three pages, the author must include all text, including the 35-word abstract, title, authors, equations, drawings, tables, photographs, figures and references. The text may be typed either single or double spaced. No columns, please.
The title of the talk and the primary author's name, affiliation, address, telephone and fax numbers, and email address must appear on the first page with all additional authors and their affiliations. The 35-word abstract should be repeated in the summary. Refrain from the use of asterisks, acknowledgments, job descriptions or footnotes. Cite references at the end of the summary.
IMPORTANT! Please embed all fonts and use standard fonts when possible. Problems may occur if non-English font packages (for example, Japanese, Korean or Chinese fonts, etc.) are used in the body of your paper summary, as well as in all figures and tables. Characters in these fonts cannot be seen by reviewers. In the past, we have had particular trouble with MS-PGothic, MS -Gothic and MS-Mincho.
OFC management requires the submission of PDF files to protect the integrity of your work. Because OFC undergoes a blind review and staff must remove author blocks from the PDF before the review, please do NOT place any form of PDF security on your files as this may delay or impede the review of your work. Native LaTex files are not readable by OFC staff. Convert all LaTex files to PDF before submitting.
***Proof your work before submitting. We DO NOT ACCEPT CHANGES OR REVISIONS AFTER THE SUBMISSION DEADLINE.***
Category Selection: You will be asked to choose a sub-category within one of the main categories. Category descriptions can be found on the Topic Categories page.
Copyright Agreement: The submission system incorporates an electronic copyright transfer agreement as part of your submission. No additional mailed documentation is required.
OCIS Codes: As part of the submission process, authors will be asked to indicate two optics keywords that best characterize their papers. A list of OCIS codes can be found here: https://www.osapublishing.org/submit/ocis/
Presentation Preference: The presentation options are “oral or poster acceptable” and “poster only”. The committee has the final say on presentation types, though every effort is made to honor authors’ choices. Note: Postdeadline papers are strictly oral.
All technical information contained in the summary must be approved for public distribution by all controlling organizations prior to submission. OFC is a public forum for the exchange of information. For all reasonable questions (including technical detail), presenters are encouraged to have answers approved for distribution prior to the presentation. Authors not interested in discussing their work with attendees in a conference setting are encouraged to submit their work to other forums.
Papers accepted for presentation during the OFC technical sessions will be published in the OFC Technical Digest and may be referenced by other publications. Papers appearing in the Technical Digest should not have been published previously in substantially the same form, and may not be published subsequently in substantially the same form in industry journals or other forums. In addition, summaries of those papers presented at the conference will also be made available on OSA Publishing’s Digital Library and IEEE Xplore after the conference.
The program committee has scheduled both oral and poster sessions. The abstract and summary of both oral and poster papers are published in the same manner in the Conference Program and the Technical Digest. On the electronic submission form, all authors will be asked for their presentation format preference.
The presentation times for oral sessions are as follows: contributed presentations are 15 minutes each, invited talks are 30 minutes, and tutorials are 60 minutes. Each presentation will have a break for questions during the last 2-5 minutes of the presentation.
Poster sessions are scheduled to provide an opportunity for selected papers to be presented in greater visual detail and should facilitate vivid discussions with attendees. For poster sessions, each author is provided an 8 foot high x 4 foot wide (244 cm x 122 cm) bulletin board on which to display a summary of the paper. Authors must remain in the vicinity of the bulletin board for the duration of the session (120 minutes) to answer questions. Note that poster presenters are not supplied with any audiovisual equipment.
Postdeadline papers will follow the same submission and review methods as general submissions. Postdeadline submissions are not an opportunity to submit a paper after the published deadline, but are intended to provide those with late-breaking work an opportunity to submit that work for consideration. Postdeadline submissions should describe new and significant material in rapidly advancing areas. A limited number of postdeadline submissions will be selected for presentation, and only those papers judged to be truly excellent and compelling in their timeliness will be accepted.
Authors will be notified of the committee’s decisions the week of 3 December 2018.
Postdeadline notifications will be sent by Wednesday, 6 March during OFC.