Virtual Conference: Poster Guidelines

Poster PDF l Two-Minute Poster Preview l Pre-recording with Zoom l Dynamic e-Posters
 

We have developed a new interactive Poster Session experience designed to increase presenter and attendee discussion at OFC 2021.   All posters will be displayed in gallery view with  search features by keyword, topic category, presentation times, and a flag displaying any poster presenters available for real-time communication. Each poster will have a dedicated page that will include a 3-minute video poster preview and/or poster PDF, as well as an embedded chat window displaying the chat dialog with which to engage directly with an audience.

Presenters will have the following opportunities to present your research and communicate with attendees:  

  • provide a one-page Poster PDF that can be published as supplemental material to the abstract and two-page summary.
  • submit a three-minute recorded presentation.
  • participate in real-time and asynchronous discussion with attendees our internal platform.

Presenters may choose one or multiple methods of presentation (example, provide a Poster PDF and be available for real-time discussion, or provide a 3-minute video and a poster PDF).  Presenters are highly encouraged to fulfille all three options to best facilitate a robust and dynamic virtual Poster Session.  Presenters MUST provide either a 3-minute video OR a Poster PDF or both in order to be published.

Poster PDF Requirements

Note: your Poster PDF should be one page only.

All poster presenters should provide a one-page Poster PDF. CCR is the audio visual company that will be facilitating your session.

  • Please remit your poster file(s) to CCR at least one week prior to the conference. (You should receive an upload link from cstech@osa.org.) If you do not receivd the upload link one week prior to the confernce, please contact cstech@osa.org and confirm  the email address these instructions should be sent to.  
  • Name your poster file using your presentation number followed by “-1” (e.g., JW2A.19-1).

While we don’t have a specific template, there are a number of companies that offer free templates to assist you in creating your Poster PDF. The A0 poster size formatted vertically is the most popular based on the usual, physical dimensions for the OFC Conference.

 

Online Resources

All registrants will be able to access both your paper, your video, and your Poster PDF from your presentation listing on the mobile app or CLE website schedule. In addition, OSA will upload your Poster PDF to OSA Publishing's Digital Library as supplemental material to the actual paper.

Optional Recorded Three-Minute Video

Poster presenters will be given the option to provide an optional three-minute video describing their poster.  We highly encourage submitting a three-minute video, a Poster PDF, and participating in real-time conversation.

The three-minute video must include a PowerPoint as accompaniment, which is limited to no more than four slides. Each slide must have your final abstract ID (e.g., JTu2B.5) and your last name. No live presentations will be given, but we encourage real-time engagement through our poster session platform where you will be able to directly coorespond with attendees.

Pre-recording Your Presentation in Zoom (Deadline to Remit: 31 May)

The 2021 OFC Conference will be presented using the Zoom web conferencing platform. If you have never used Zoom, instructions on creating an account and basic features can be found here. In order to record your presentation, you must first download and install the Zoom client. For directions on recording your presentation, view the Virtual Presentation Guidelines page.

Recordings must be uploaded by 31 May.

For directions on recording your presentation, view the Virtual Presentation Guidelines page.