Presider Guidelines

Presider Check-In

We ask all presiders to check-in 30 minutes before your session begins to ensure each session has a designated presider. All OFC 2022 presiders are expected to be at the conference in person. We will have speaker check-in sheets to determine the talks within your session, the order in which they will be given, and the name of the person giving the presentation. These lists are to assist you in running an effective session.

Please note that a room monitor is assigned to each room. The room monitor will open any virtual presentation files, and the room monitor will track whether the author presented or was a no-show to the session.
 

Instructional Video

Please view our instructional video on how to preside over a session, presented by Ben Eggleton, University of Sydney, Australia. This video will give you a basic overview of best practices for a presider.


General Guidelines for Presiders

I. Time Management

Remember to introduce yourself as the presider and announce the session. The use of the lavaliere or podium microphone is encouraged and speakers may need your assistance attaching the lavaliere microphone.

The total amount of time allotted for each paper will be listed in ScholarOne. To find this listing log into ScholarOne.

  • In the upper right hand corner click on Messages (New)
  • Click on Invitations (New)
  • Under ACTION on the left click on Select and select View & Respond
  • Click the + next to Session Information

The title, presenter, start and end times for each presentation is listed.

 

Presentation Type

Presentation Time

Discussion Time

Invited (Most)

25 minutes

5 minutes

Tutorials

55 minutes

5 minutes

Oral

12 minutes

3 minutes

 

II. Facilitating Discussion
 

As a presider, it is your job to ensure mediation of discussion during the Q&A period for each talk. Use the following guidelines:

1. Solicit questions from the audience.
2. Have questions prepared in case the audience doesn’t have any. The papers will be available on the website a week before the meeting. 
3. Speakers should repeat the audience member’s question so everyone can hear it.
4. At the end of the session, wrap up the session and thank the speakers.

More guidelines on successfully presiding over a session.

A 60-minute mechanical timer will be available for your use. We recommend that the timer is set 5 minutes prior to the end of the presentation time in order to provide a warning to wrap up the talk and start the discussion period. Notify the authors of this warning system. It is also important to remind the speaker to repeat the questions asked from the audience.

Maintaining the scheduled timing of papers is very important. In cases where the paper is withdrawn or the speaker does not show, use the time for an extended question period for authors of previously presented papers or call a break. The room monitor will be making note of any no-show papers, and if needed, they will contact the meeting manager or AV coordinator. PLEASE DO NOT START TALKS EARLIER THAN THEY ARE SCHEDULED. All requests to modify the program schedule should be directed to the program chair.

IMPORTANT NOTICE: Due to licensing restrictions, the use of music in presentations, including video presentations, is prohibited. If a speaker uses music during his presentation, please inform the meeting management immediately.