What is the difference between a submission, an abstract, and a summary?
A submission is the record that is created in the online submission system. In order to complete a submission, you must complete the following steps:
- Title (The title in the submission system must match the title on the document that you will upload into the system.)
- 35-word Abstract (See below.)
- Summary (See below.)
- Presentation Preference (select one of the following options: Oral or Poster Acceptable or Poster Only. Demonstrative presentations available for Oral or Poster.)
- Category (Please choose the category/topic to which your paper should be submitted. Category lists can be found on the website under Submissions.)
- OCIS Codes (Please select two; a complete list can be found at Optics Infobase.)
- Author Block (Enter each and every author that is listed on the document you will upload into the system.)
- Membership Status (Please select your current membership status. Membership status has NO impact on whether or not a paper is accepted to a meeting.)
- Copyright - The form is provided as part of your submission in our electronic submission system. Paper forms are provided upon request. (Please type your full name in the box at the bottom of the copyright form.)
An abstract is a 35-word synopsis of your presentation. The abstract is submitted in its own step on the submission site AND is included in your summary. If your paper is accepted, the abstract will be published, along with the title and author block, in the Conference Program.
A summary is a 3-page document, submitted as a PDF, that includes your title, author block, abstract, and a summary of your presentation (which may include figures, tables and/or references). This document will be reviewed by the Program Committee. If your paper is accepted, the summary is included in the Technical Digest.
Will I receive a confirmation that my submission was received?
Yes, you will receive an email confirmation when your submission is completed.
Will I be notified of acceptance or rejection?
Yes. After the Program Committee has reviewed the submissions and decided which to accept for presentation at the Conference, you will be informed of the decision by email.
Help! The deadline is approaching and I have not finished my submission. What should I do?
If the deadline is fast approaching, we suggest that you complete all other required steps first (up to and including the abstract) and complete the file upload step last. Beginning a record in the submission system is critical; papers for which no record has been started cannot be accepted after the deadline.
Can I submit my paper after the deadline?
No. Deadlines are based on production schedules for the Conference and submissions cannot be accepted after the published deadline. The peer review process depends on the voluntary time of your colleagues, so it is important that we adhere to the deadlines that were carefully decided during the planning process for the meeting.
If I need assistance or have a question that is not answered here, who should I contact at OFC, and how?
Contact firstname.lastname@example.org for any questions related to technical submissions.